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Overview

Sage 200 Extra comes in a variety of flavours to best suit both your financial commitments and your IT resource levels.  The On Premise edition is available for either an initial upfront investment or via monthly payments which can be amended to fit the number of users and modules required.  It’s also available to cloud-focused businesses, potentially with large remote workforces, as a completely online service.  This vastly reduces the need for internal IT security or backup.  Available for a monthly subscription, the cloud service is browser-based, with all data held remotely at one of Sage’s own data centres.

Sage 200 Extra was developed to help business achieve two key objectives:

  • To improve efficiency and cut costs
  • To make smarter, informed business decisions.

It provides a three-tiered accounting structure linked to specific jobs or projects. Stock is traceable across multiple locations, along with a fully-configurable system to track, log and account for timesheets and expenses. In terms of making smarter decisions, Sage 200 Extra allows you to track and manage costs across all areas of a company via Business Intelligence.

Easy and quick to install and adapt, it’s flexible enough to meet the particular intricacies and quirks of your business. This is achieved with a variety of add-on modules, which we explore in more depth on the next tab:

  • Financials
  • Commercials
  • Business Intelligence
  • Workspaces
  • CRM
  • Project Accounting
  • Manufacturing
  • Bill Of Materials.
  • Sage 200 Extra overview
  • Sage 200 financials
  • Sage 200 CRM

Haes Systems

“As soon as we saw a demo of Sage 200, we liked it”
Jeff Ivey – Managing Director

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Sage 200 Modules

Financials

Sage 200’s financial model provides an accurate view of your company’s financial position at any given time, as well as instant access and analysis of historical data and trends.  It’s flexible, so will align with your own particular nominal codes, accounting periods and VAT status.  It can be automated, to save time spent working on statements, standing orders and direct debits, and to reduce time spent searching for customer and supplier contact details.  All these factors provide for accurate, current and predictive cash flow analysis.

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Commercials

Sage 200’s commercials module goes from one end of the supply chain spectrum to the other, with each part being fully linked back to your financial data.  It has full integration with stock control, purchase ledger and sales order processing meaning that customers’ demands can be met quickly and smoothly. As you would expect, sales order entry is optimised for speed and can be tailored to your sales processes: not only in terms of design and layout, but in terms of searching for and allocating particular stock.

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Business Intelligence

Identifying key trends, finding patterns in your business’s development, and tracking and understanding the potential opportunities for innovation and change… all of these top-level activities are provided for by the business intelligence module.  Powerful analytical tools are included, and results and data can then be shared across all levels of the organisation.  Graphically and numerically, reports can be quickly built and amended on the fly.  All of this allows key performance indicators (KPIs) to be developed, tracked, and used to discover areas of potential growth with minimum financial and operational risk.

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Workspaces

Workspaces is Sage 200’s means of giving the right information, to the right people, in the right way.  A Workspace can be configured to a particular member of staff, or members of a particular department and can include only the data fields those users require.  These can then be filtered to display particular information, which can be shared with other users.  Depending on the Workspace, forms can be automatically populated.  Any and all fields can act as a navigation point to drill down to further data.  The content and layout can also be configured exactly to the users’ needs by way of the Workspace Designer function.

Customer Relationship Management

Sage 200’s CRM module is a tool for managing customer, prospect and supplier relationships as well as providing a platform for business growth and stability. The module sits on top of Sage 200’s accounting and stock control systems so it can immediately provide an informed view of your customer relationships.  Further financial, commercial and marketing communications elements can then be added to deepen the level of customer knowledge available.  At a more operational level, the CRM module facilitates the development of end-user knowledge bases, cross-sell and up-sell campaigns, and the implementation and tracking of performance-based marketing campaigns.

Project Accounting

Sage 200’s project accounting module is designed to improve profitability and increase customer satisfaction.  It provides oversight of costs, overheads and revenues which can then steer operational tasks such as billing, timesheets and payroll.  The module empowers project managers, allowing them to not only raise and authorise purchase orders but also to configure and structure their POs with unlimited parent and sub projects, and with customisable fields to match their specific area of business.  Resources – contractors, employees or suppliers – can all be administered to the same level of detail, and project accounting is seamlessly integrated into sales, purchase order processing, accounts and payroll.

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Manufacturing

Businesses in the heart of the manufacturing sector will welcome Sage 200’s manufacturing module.  Specifically tailored for the industry, it provides end-to-end monitoring of the supply chain to allow products to be delivered accurately, on time and within budget.  Stock, labour costs and processes can be tracked and measured across manufacturing processes. Production scheduling can be streamlined. The system also supports manufacturing-specific motivations such as product assembly, repackaging, and resource planning.  The objective of all of this?  To increase productivity, customer satisfaction and profitability.

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Bill Of Materials

A sister module to manufacturing, Bill Of Materials is for businesses in the light manufacturing assembly sphere.  Its tools break down complex processes – making them straightforward to track and measure – and can manage a business as a set of distinct, user-defined areas, each of which can be reported on separately.  Such areas might include labour, machines, or operations, with the Bill Of Materials module able to help you identify and account for potential shortages of parts, or over- or under-staffing during certain time periods.

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Sage 200 Additions

Integration

Codis Excelerator
Codis Excelerator

Organisations everywhere are benefiting from the seamless integration of Microsoft Excel and Sage. Excelerator is the powerful, proven Excel add-in that creates seamless integration from Excel to Sage. With a mouse click, data is validated and updated to Sage with complete accuracy, redefining user expectations and cutting data processing costs by up to 50%. Using Excel functionality for data entry, Excelerator is inherently flexible and user-friendly. However all validation and controls within Sage are maintained and applied in Excel, so the integrity of data and financial rigour are never compromised.

Notifications & Alerts

Eureka Plus Pack
Eureka Plus Pack

Plus Pack is a suite of more than 75 add-ons for Sage 200, which has grown over the last ten years out of specific requests and feedback from Sage 200 customers.
Some of the most popular functions in Plus Pack are:
– Automatic creation of purchase orders from a sales order or vice versa
– Stock code aliasing to use multiple stock codes for the same product anywhere within Sage 200
– Sales order profit warnings when an individual stock item falls below a specified margin during sales order entry.

Electronic Document Management

Orbis TaskCentre
Orbis TaskCentre

Orbis Software’s TaskCentre Business Process Automation platform provides powerful notification/alert functionality for companies running Sage.  It can be easily configured to send you – or your members of staff, customers or business partners – email and/or SMS notifications 24/7, 365 days a year.
Businesses need real-time updates so that their people can make decisions and perform optimally.  However, most decision-makers don’t have the physical time to continuously ‘watch out’ for these events because it is impossible to manually monitor all the data within Sage. This powerful platform resolves this problem.

Electronic Document Management

Spindle Document Capture
Spindle Document Capture

A system that allows you to capture, archive and view documents directly from Sage 200. Link scanned documents to a transaction in your ERP and directly access documents when working in the application. Helps you save a significant amount of time spent filing and searching for documents.  Not only will this help you to improve your business efficiency, it will also help you to reduce costs and free up storage space.

Other features include:
– Batch scanning
– Find documents faster through advanced search functionality
– Capture, archive and retrieve all file types including photos, excel spreadsheets and emails
– Limit access to sensitive information through secure permissions to approved users only
– Scan on the go. Instantly capture documents using an Apple device.

Electronic Document Management

Spindle Professional
Spindle Professional

Spindle Professional works on the premise that, each month, your accounts department might produce hundreds – or even thousands – of documents.  They might be invoices, sales orders, purchase orders, delivery notes, statements, remittance advices, credit notes, and so on.
Spindle Professional automatically sends these out and simplifies the whole process.  With just one click, Spindle Professional sends documents to multiple locations by email, fax and print.  It stores them for easy access, freeing up your time and saving your business money.  And all documents sent by Spindle Professional can be branded to your company.

Credit Control

Credit Hound
Credit Hound

Inexpensive and award-winning, Credit Hound is designed to streamline your businesses’ credit control processes, reducing payment times, saving man hours and improving your cash flow rates.
Credit Hound helps you to manage your credit control procedures and reduce bad debts quickly, saving time and improving your bank balance.  It links with your accounts software so you don’t need to duplicate transaction details.  It automates the sending of chasing letters and contains reporting tools.

Purchase Authorisation

Sicon Web Authorisation Processor (WAP)
Sicon Web Authorisation Processor (WAP)

The Web Authorisation Processor (WAP) from Sicon is a locally-installed, browser-based application designed to transform your data entry and approval workflows into an efficient, trackable processes. Real-time analysis is provided of committed, nominal and project costs against budgets. Five modules are current available within WAP: purchase requisitions, invoice approval, expenses, timesheets, holiday approval and sales orders.

Ecommerce

Netalogue
Netalogue

Netalogue is an ecommerce software platform designed for the B2B marketplace.  Using Netalogue, manufacturing, distribution and wholesale businesses can build enterprise class, ecommerce website solutions. Online solutions might include catalogues, stores, buyer ‘self-service’ and complimentary mobile ‘app’ systems.  Netalogue’s clients range from small businesses to corporates and come from various industry verticals.  Companies typically select Netalogue for its extensive functionality, speed of deployment and close business fit which includes comprehensive ERP capabilities.”

ePOS

Cybertill
Cybertill

Cybertill is an innovative yet totally proven way of delivering EPoS and E-commerce technology to both the traditional and online retailer. Users get a single, centralised view of stock and customer records from all sales channels.  This is backed up by thorough management reports. All data is in real time allowing retailers to monitor their sales and stock performance as it happens and to react to market conditions, doing away with overnight polling. The net result being increased sales opportunities, increased profits and increased customer engagement.

Warehouse Management

Datalinx
Datalinx

Datalinx Warehouse Manager provides real-time warehouse management, using wireless handhelds. It is a flexible warehouse and inventory management system and has an impressive feature list including batch and serial number traceability. It also provides a practical solution to the problem of stocktaking batches and serial numbered products and the ‘pick and hold’ facility enables the marshalling of orders.
Delivering stock accuracy of up to 99.9% and providing real-time information on the status of products, Datalinx complements and enhances the depth and breadth of your Sage ERP system.

Business Intelligence

SenseNow Finance app
SenseNow Finance app

With the SenseNOW Finance app you get an easy to install app that gives senior managers and finance leader’s access to crucial company information. Extracting mainly ERP data, users can access ready-made reports that show the company’s KPI’s in an instant.
With SenseNow you don’t need an IT whizz to create or distribute reports. It’s a highly intuitive app, that’s quick to deploy and easy to use with minimal training needed for end users. Say goodbye to asking for the latest revenue, margin and gross profit figures and making important decisions without context or insight.

Example reports include:
– Cost centre profitability, EBITDA and contribution all filtered by period, department, account
– P&L filtered by period, department, cost centre and account, and associated EBITDA data
– Working capital, debt leverage ratio, and balance sheet overviews

Business Intelligence

SenseNow Customer app
SenseNow Customer app

With the SenseNOW Customer app you get an easy to install app that gives business leaders access to the information they need to know, but often don’t. Drawing predominantly on your ERP data, users can access ready-made analytics that uncover hidden truths about customers, products, sales and more.

With SenseNow you don’t need an IT whizz to create or distribute reports. It’s a highly intuitive app, that’s quick to deploy and easy to use with minimal training needed for end users. Say goodbye to ungoverned Excel anarchy that nobody trusts and making decisions based on incomplete data, loose interpretations and gut feel

Example reports include:
– Sales by customer and location
– Customer loyalty
– Sale people performance
– Debtors and payment habits

Sage 200 Case Studies

Haes-Systems-turns-to-K3FDS-and-sage

HAES Systems

Industry: Manufacturing
Products: Sage 200

Case study: Sage 200 helps boost customer service and internal operations

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Sage-200-Delivers-a-Strong-Foundation-McMonagle Stone

McMonagle Stone

Industry: Construction
Products: Sage 200, Sage CRM

Case study: Irish construction company bolster their Sage 200 with clever ‘Additions’

 

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G&O Springs

Industry: Manufacturing
Products: Sage 200

Case study: Sage 200 increases productivity and efficiency for critical parts manufacturer

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Sage 200 Support

Need some support assistance with Sage 200? 

Tel: 0870 873 4387 (uk) | +353 1 293 2000 (ie)  Email: info@k3fds.com

Technical support

Sage 200 Support

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Managed Services Support

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